RECKITT BENCKISER

Logistics Management System (LMS)

Revision Date – 01/05/01

Revision No. - 3

Welcome to the Reckitt Benckiser Transportation web site. We hope you will find this a useful tool that will make it easier to do business with us. Our intention is to eliminate some telephone and fax machine traffic and to provide both you and ourselves with up-to-date information.

The site currently consists of 5 different options: Load Tendering, Update Delivery Information by Face Sheet, Update Delivery Information by Bill of Lading, Enter Overage, Short, and Damaged, & Update Delivery Information by Consolidated Pool. To get to these 5 options scroll down to where it says "Freight Carriers – Click here to continue" and do so. You should have an ID code and a password assigned to you. If you pick up freight from more than one Reckitt Benckiser facility you will have a different ID code and password for each site. All 5 options will require this for access to your information. Once you enter your ID and Password for the first option you can then get into the other screens without having to sign in again. Line haul carriers will not have access to the Consolidated Pool option and the pool facilities will not have access to the other options. If you perform both functions (line haul and a pool facility) you will have 2 separate ID codes and passwords.

Click on the option you wish to enter. This will bring up the "Enter Network Password" screen; insert your "User Name" and hit your tab key. This will take you to the next line, insert your "Password" and click on the "OK" box in the upper right hand corner.

To exit any of the 5 options at any point in time you may click on the "LMS Main Menu" icon. Once you are back at the main menu click on the file option in your tool bar and chose the exit option.

Each one of these options has a help guide on a separate page(s) following this cover page. As revisions are made we will update the revision date and number on the individual pages; this will allow you to see at a glance as changes are made. We welcome your input, comments, etc. on how we can make this more valuable as we move forward.

 

Load Tendering

Revision Date – 9/01/00

Revision No. – 1

Begin by clicking on the "Load Tendering" icon. Follow the sign in procedure.

You are now in the screen to view the loads that have your SCAC code assigned to them. The same information is listed here that is on the face sheets that we fax to you. Including; customer name, address, phone number, weight, cube, pieces, hazardous weight, stop-offs, etc.

Use your direction keys ­ ¯ to roll the screen up and down. You can also use your mouse on the right hand slide bar by clicking at the bottom on the u symbol or at the top on the t symbol. To move at a faster pace put your pointer on the slide bar, click and hold it then move it up or down. View the loads and note the face sheets you are interested in.

*Note- Remember how the face sheets work. The "Load Sequence" is the order that the freight is put onto the truck NOT the order in which it is delivered. In other words on a 3 stop truck load the order listed as sequence #1 is in the nose of the truck, #2 is in the middle, #3 would be loaded on the tail and therefore be the first stop-off on the load.

The top line 2 lines of information refer to the entire load, i.e. weight, cube, etc. The information listed to the far right of each individual order pertains to that order only. Under the "Phone" listing is a heading that reads "PA-B/L" this stands for "pre-assigned bill of lading" and will only have a number there for customers that require a bill of lading before they will give an appointment (such as Target).

Notice that there is a ° symbol to the left of each load. Click on this symbol next to each load that you want. The system will pause briefly as it sends the information back to us. The word "Accepted" (in red lettering) will then appear below the words "Face Sheet" on the top line. Your loads will stay on this screen until we remove your SCAC code from the load or until the Bill of Lading is ran on it from our facility.

 

Update Delivery Information by Face Sheet

Revision Date – 11/17/00

Revision No. – 2

Begin by clicking on the "Update Delivery Information by Face Sheet" icon. Follow the sign on procedure if you have not yet signed on.

Move down to the load that you wish to key delivery information for. Note that each stop-off on a face sheet will have it’s own update and view options. For example if face sheet #12345 has 3 stops you would see: Face Sheet 12345-1, 12345-2, & 12345-3. Designating the order information for load sequence #’s 1, 2, & 3. In this same instance if sequence #3 had 2 orders on you would still only see the 3 listed once since both orders would have the same delivery information.

Click on the ° symbol to the left of your face sheet above the word "Update". This will take you to your data entry screen. Your face sheet # and load sequence will be displayed at the top of this screen.

In the first box ("Appointment Date") enter the date you will be delivering this stop-off in the format of month, day, and the last 2 digits of the year (MMDDYY). For example September 1st of 2000 would be entered as 090100.

Next click on the "Appointment Time" box. Enter your appointment time in military format. For example 6:30 AM would be "0630" while 6:30 PM would be "1830". One minute past midnight (as in 12:01 AM) would be "0001" and one minute before midnight (as in 11:59 PM) on that same day would be "2359". Remember for times past Noon simply add 12 hours to the time (i.e. 1:30 PM would be 1:30 + 12 = 1330).

In the next box ("Name/Ref#") put any appointment numbers you may have been given (if that customer uses them). Also if you have room list the name of the person with whom you spoke. If no number is given simply put the person’s name.

If necessary, go to the 4th box down ("Appointment code"). This field lists 9 different brief statements that you should use in the event that you are either given OR request an appointment that does not match the order’s published want date. This field should be left as it appears ("No Appointment or Delivery Exception Needed") if your delivery appointment matches that date. Use your discretion, if there are 3 orders going to the same place with 3 different want dates and you get an appointment on one of those days that is a "hit" (i.e. No Exception……..). If they give you a date past all 3 of them use the 1st available code, etc.

After filling out these 4 boxes you have met the minimum requirements for this load sequence. To transmit this data to us however you have to click on the "Update" icon. If you click on the "Return" icon the data you have entered for that sequence will be erased. Clicking on the "Update" or "Return" icons will take you back to the first screen of the update option. This screen can not be used on a load AFTER the BOL is ran because running the bill is what makes the loads fall off of this screen.

 

Update Delivery Information by Bill of Lading

Revision Date- 11/17/00

Revision No.- 2

The primary difference between this screen and the "Update Delivery Information by Face Sheet" is that you will use this for APPOINTMENT information on inter-company stock transfers where you will not have a face sheet. However after the BOL has been ran on a customer order this screen has to be used for actual delivery information on EITHER type of moves (stock transfers or customer freight). After you click on the ° symbol above the "Update" box to the left of your bill of lading the screen is identical to the screen used on the "Update Delivery Information by Face Sheet".

After you have picked up a load you need to get into this screen and fill out the very bottom box (Pro #). If you don’t use Pro #’s put some type of I.D. there such as your invoice # or trailer #.

After the load has delivered you need to go back into this screen and fill in the 3rd box from the bottom (Delivery code). If there are no exceptions (for the appointment, NOT on the freight itself) it can be left as it is. For example if the truck had mechanical failure, driver got ill, etc. you would note that here by clicking on the arrow down key (u ) on the far right of the field. Click on the description that best fits the situation. If there was a problem with any of the freight (i.e. damaged, refused, short, did not order, etc.) go to the 2nd box from the bottom of the page (Exception code) click on the arrow down key (u ) and go to the description that fits. Click on "Update" to transmit the information, this will also return you to the front page of the "Update Delivery Information by Bill of Lading" option. Repeat the process for the other stops on the load.

 

Enter Overage, Short and Damaged

Revision Date- 9/01/00

Revision No.- 1

****Please note this screen is not complete, we are still creating the exception codes, therefore these instructions are incomplete****

This screen is for entering any O, S, & D information you have. Enter the first 6 numbers of the bill of lading in the "Bill of Lading" box. For example from the Springfield LC one might read "161016" (16 is the site code, the next 2 digits are the month, last 2 are the day of the month). Under the "Seq" enter the next 3 digits from the bill, such as "120" this is the number of the bill ran that day in this case this was the 120th bill ran that day. Under the "Stop Off" box enter the next 2 digits (00 is destination, 01 is first stop on the load, 02 is the second, etc.). "Form" box is where you place the first letter and 2 zeroes from the customer order number (such as C00, M00, X00, etc.) stock transfers will have the 3 digits 001, 002, etc. "Order Number" is the next 6 digits in the order number whether it is a customer order or a stock transfer. Place the purchase order number under the "Customer PO#" box. The number that goes in the "Item #" box should be 12 digits long such as "41500-00710-00". Put the number of cases involved under the "Quantity" box. The reason for the O, S, or D goes in the "Except Code" box. The codes are as follows:

1 = ??

2 = ??

 

The "Carrier Reference" column is for the return authorization number.

 

Update Delivery Information by Consolidated Pool

Revision Date-

Revision No.-

This page under construction.